30+hours to Full Time position for a growing and pivoting local small high end flooring business.
Seeking an experienced office manager to execute scheduling client bids, as well as, managing the internal schedule of a team of 8-10 team members, oversee the timely delivery of estimates, contracts, and invoices, manage bill pay, ordering, tracking inventory, and interact with customers via phone and email.
Responsibilities:
-Oversee timely execution of estimates, contracts, invoices
-Interact with potential customers, as well as, builders to schedule bids
-Ensure that the founder’s calendar is up to date as well as the calendar of the entire team
-Maintain accountability for the office staff, ensuring that critical tasks are moving efficiently through the pipeline from prospect to project management to invoice delivery.
-Execution of timely bill pay to vendors and service providers
-Record keeping
-Ordering and tracking supplies and inventory
-Light payroll assistance
-Light personal assistance
Qualifications:
-5+ years of previous office manager experience
-Proficient in Quickbooks desktop
-Proficient in Excel
-Proficient in GSuite software (GMail, Google Calendar, GDrive)
-Proficient in Dropbox
-Previous experience with accounts payable and receivable
-Highly organized with an eye for efficiency and streamlining systems
-Ability to keep stakeholders accountable and on task
-Experience in office with many moving parts and ability to adapt to changing demands, navigating change orders, etc
Preferred Qualifications:
Experience in construction or contracting industries, specifically flooring
Please email a cover letter and resume to kiara@generationshardwood.com with the subject line: Office Manager
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